EFTA00033469.pdf

U.S. Department of Justice Federal Bureau of Prisons Aktropolitan Correctional Center New York, NY 10007 Institution Supplement OPI: Correctional Services NUMBER: NYM 5500.14b DATE: November 13, 2014 SUBJECT: Inmate Accountability 1. PURPOSE: To outline the responsibility of all employees in the area of inmate accountability. Additionally, it is to establish and implement specific supervision and count procedures which will ensure the accountability of all inmates at all times. It will also explain the pass system which is designed to assist the employee in carrying out that responsibility. This institution supplement must be read in conjunction with national policy. 2. DIRECTIVES AFFECTED: Institution Supplement 5511.06G dated June 18, 2007, is rescinded. P.S. 5500.14 Correctional Services Procedures Manual, dated 10/19/2012 is referenced. 3. POLICY: To ensure that all inmates are supervised and accounted for according to their custody classification. IMPLEMENTATION AND PROCEDURES: 4. RESPONSIBILITY: Employees will be knowledgeable of proper inmate accountability procedures. Accountability will be maintained by census checks and accurate counts. A. CUSTODY: Refers to the degree of staff supervision required for an individual inmate. B. CONTROL CENTER: The records are maintained in the control center. When an inmate arrives at the institution, R&D staff will be responsible for making picture cards of inmates for the Control Room records, in addition to the bed book and unit cards. The Control Room Officer will document records of all inmates in the institution by utilizing a pp30, daily sanitized roster. A photo of the inmate, with the inmate's name and register number will be on the card from R&D. Additionally, the following information will also be maintained by using a sentry roster, PP30 with these codes keyed in this order: reg, In, qtr, wrk, prd, cus, 2. This roster is to be generated daily and placed in the 30 day file. A. job assignment B. housing assignment C. custody D. sentence information E. other necessary security and control information, or special conditions. Sensitive But Unclassified SDNY_00008371 EFTA00033469 NYM 5500.14a Inmate Accountability Page 2 5. COUNTS: The utmost precaution should be utilized when staff are conducting a count. Staff are to ensure they are observing a real person and not a "DUMMY". When conducting a count, the staff members will ensure that they personally observed breathing human flesh for each inmate counted. All counts shall be double counted by two staff members and both staff shall print and sign their names to the count slip. Inmate details of more than fi ve inmates shall also be double counted. Official counts will be conducted at the following times: 12:00 AM 3:00 AM 5:00 AM 10:00 AM (Weekends and Holidays, only) 4:00 PM 10:00 PM The 4:00 PM. 10:00 AM and 10:00 PM counts are MANDATORY STAND-UP COUNTS. The master count sheet is obtained using Sentry transaction PPEI. In the event that SENTRY is down, the Control Room Officer shall prepare an error free master count sheet (Attachment 1). At a minimum, two officers will count each unit. One officer will count while the second officer stands in a position to observe the movements of inmates. Upon the completion of the first count, the officers will change positions and the second officer will count. At the end of the second count, the count will be called into the Control Room for acceptance. There will be no movement of inmates during the count. While counting, officers will not permit anything short of an emergency to distract them. The officers who conducted the count will remain in the area until the count has been cleared by Control. When counting at night, flashlights should be used judiciously, but enough light should be shown on the inmate as to leave no doubt that the officer is counting a breathing living human body. A. LOCK-DOWN ACCOUNTABILITY CHECK: A lock-down accountability check will be conducted at this institution a minimum of once per month. The accountability check will be announced over the public address system at a random time and date with no prior notification to the various departments. This procedure is used to determine if inmates are authorized to be in the respective areas: Although not designed to be strictly a head count, every effort should be made to arrive at a total institution head count. If this is not accomplished within a reasonable length of time, the Warden may resume normal operations with the understanding there is an accountability problem which needs to be corrected. Upon hearing the announcement for an accountability check, staff will secure all entrance and exits. No inmate movement will be allowed following the announcement. Staff members will Sensitive But Unclassified SDNY_00008372 EFTA00033470 NYM 5500.14a Inmate Accountability Page 3 survey their areas of supervisory responsibility and verify that only authorized inmates are present. The following information will be gathered from each area and reported to the Lieutenant's Office. This form is to be reproduced locally from the Correctional Services Manual (Attachment 2). 1. Total number of inmates present who are authorized. 2. Total number of inmates present who are unauthorized, including names and register numbers. 3. The total number of inmates who are unauthorized to be missing, including their names and register numbers. The above information will be placed on the Lock Down Accountability Check form and the form will be submitted to the Lieutenant's Office immediately. A Lieutenant will be responsible for supervising the accountability check and documenting the results (i.e., time involved, discrepancies noted, action taken, etc.). DURING A LOCK DOWN ACCOUNTABILITY CHECK, INMATES WILL BE QUICKLY LOCATED INTO A CENTRAL AREA AND COUNTED. ALL INMATE MOVEMENT WILL CEASE AT THAT POINT UNTIL THE CENSUS COUNT HAS BEEN CLEARED. Inmates on the elevator will be transported to a safe location where no separatee exists. B. )3ED BOOK COUNTS: The Bed Books will be utilized for emergency counts, bad institutional counts and random Bed Book counts requested by the Shift Lieutenant. When a unit has two consecutive bad counts, a bed book count must be conducted. In conjunction with the Bed Book the unit roster will be used to conduct these counts. Upon receiving a new inmate on the unit, the unit officer will receive two 3 x 5 cards, one to be utilized for the bed book, and the other to use for inmate movement. The bed book card is not to be removed from the bed book. C. OFFICIAL COUNT FORMS/COUNT SLIPS: All official count forms prepared by the Control Room Officer will be in ink. The count verification on all official count slips and forms will be in ink. All count slips are to be prepared in ink without error and forwarded to the Control Room Officer. Completed count slips, out count sheets, and official count sheets will be retained for 30 days. (Attachment 5) AT LEAST ONE OFFICIAL COUNT ON THE E/W AND M/W SHIFT WILL BE TAKEN AND VERIFIED BY A LIEUTENANT ON DUTY. Sensitive But Unclassified SONY_00008373 EFTA00033471 NYM 5500.14a Inmate Accountability Page 4 D. OUT COUNTS: Out counts will be kept to a minimum. Staff who will have inmates out of quarters at count time must sign their out count sheet prior to submission to the Operations Lieutenant for approval, the out count (Attachment 4) must be forwarded to Control Room forty- five (45) minutes prior to the official count time. All out counts of more than five inmates will require two staff members to conduct the count utilizing detail cards for identification. The Control Room Officer will check