EFTA01093162.pdf

Draft English translation for information purposes only REGISTERED LETTER WITH RETURN RECEIPT Paris, May 16, 2013 OUR REF.: 1305-PHV/PC/GV A.G.O. 2013 BUILDING: 22 AVENUE FOCH 75116 PARIS Dear Sir and Madam, You are requested to attend the Ordinary General Meeting of Co-owners of the building located in Paris 16'h district - 22 avenue Foch, which will be held in our Office at: 51 BIS, RUE DE MIROMESNIL in PARIS (fP" district) on THURSDAY JUNE 13, 2013 at 11:00 a.m. To discuss the following agenda: 1. Election of a Chairman and officers for the meeting. 2. Approval of 2012 accounts and financial status. Please find enclosed the financial status on December 31, 2012 with the debtors' status on December 31, 2012, as well as the summary list of expenses occurred in 2012. Decision to be made. 3. Status of debts and claims and financial status on December 31, 2012 and to date according to status attached. 4. Discharge to the Property Manager ("Syndic") for his management. Decision to be made. 5. New appointment of HELLIER du VERNEUIL S.A. as Property Manager. Draft resolution: The Meeting appoints HELLIER du VERNEUIL S.A. as property manager according to the agreement attached to this letter for a period of one financial year expiring on the General Meeting which will be held to approve the accounts of2013financialyear. Decision to be made. 6. Signature of the property management agreement with HELLIER du VERNEUIL S.A. Mandate to be given to the Chairman of the Management Committee ("Conseil Syndical") to sign HELLIER du VERNEUIL S.A.'s property management agreement. Decision to be made. 7. Renewal of the Management Committee currently composed of: EFTA01093162 Draft English translation for information purposes only 2 - Ms HALABI (NOFA Corporation) - Ms EXPERTON (SCI JEP) - Ms WIBRATTE (ROUNDHILL PARTNERS Corporation) - Mr LEMOS (SCI ALMOND) Decision to be made. 8. Upholding of the projected budget for 2013 identical to 2012 at 256,000 E and upholding of the permanent cash advance at 43,000 E. The running costs for 2012 amounted to 213,801.56 E, as shown in the documents attached to this letter. 9. Fixing of the projected budget for year 2014, identically to the budget for year 2013. Decision to be made. 10. Decision not to open a separate bank account and to keep the unique account. Draft resolution: The General Meeting exempts the property manager from opening a separate bank or postal account and allows him to transfer the funds belonging to the Housing Association ("Syndicat") to the unique account open in the name of thefirm HELLIER du VERNEUIL for the duration ofthe mandate. Decision to be made. 11. Building VAT pro-rata: Confirmation of the absence of modification of the use of the lots and of the current 99,700/99,700 thousandths pro-rata subject to 7 % VAT. Draft resolution: The co-owners confirm the absence ofmodification of the use of the lots and the current 7 % VAT pro-rata, given the 99,700/99,700 thousandths inhabitation pro-rata in the building's use. Decision to be made. 12. Decision to or not to replace the leaking cast iron downpipes located in the inner courtyard of the B building as well as in the left inner courtyard (garage) according to: - estimate n° 13-0513-01 from the firm MIGI for an amount of 7,836.68 E, - or estimate n° D041200727 from the firm DELAMARE for an amount of 15,600.46 E. Decision to be made. 13. Further to the letter from the PARIS Townhall on November 18, 2010 reminding the necessity to perform the facade cleaning works on avenue Foch and rue Chalgrin, a copy of which is attached, decision to or not to perform the cleaning works, at once or in steps, of the facades on avenue Foch with extension on rue Chalgrin, facade on me Chalgrin, facades of main inner courtyard, facades of the 3 small inner courtyards, facades overhanging the glass ceiling above the main entrance hall. According to the 25th resolution of the General Meeting held on June 15, 2010, only two firms were short-listed per building corporate association. Decision to be made. EFTA01093163 Draft English translation for information purposes only 3 14. Cleaning of the facades on avenue Foch with extension on rue Chalgrin (to be performed simultaneously to the cleaning of the - Ground floor and 1st floor - facades of the small inner courtyard n°1 accessible through the caretaker's lodging). Further to the study carried out by architect Ms LEMOINE according to attached report, comparison chart and estimates, decision to be made on the following works: LOT 1: Ground scaffolding (Amounts all included, 7 %VAT) LA COLONNADE firm 75,342.98 Euros DEL BOCA firm 77,460.73 Euros LOT 2: Facades' cleaning LA COLONNADE firm 237,358.10 Euros DEL BOCA firm 245,050.00 Euros LOT 3: Treating of metal shutters DEL BOCA firm (10-year guarantee) 106,303.53 Euros TIM firm (10-year guarantee) 96,748.33 Euros LOT 4: Railings locksmithing SERRUTIM firm 7,142.12 Euros LOT 5: Lead waterproofing on regular and small balconies BALAS firm 98,573.47 Euros RAVIER firm 78,247.45 Euros LOT 6: Plumbing - rainwater downpipes BALAS firm 7,812.98 Euros RAVIER firm 7,178.21 Euros LOT 7: Carriage entrance SERRUTIM firm 2,479.76 Euros The works project will be managed by Ms LEMOINE, certified engineer architect ("DPLG"), assisted by a safety works coordinator. The fees will come in addition: 8% for the architect, 1.5% for the safety coordinator and 2.5% for the Property Manager. Decision to be made. 15. Cleaning of the facades (Ground floor - 1st floor) of the small inner courtyard n°1 accessible through the caretaker lodging (to be performed simultaneously to the cleaning of the facades on avenue Foch). Further to the study carried out by architect Ms LEMOINE according to attached report and estimates. Decision to be made on the following works: EFTA01093164 Draft English translation for information purposes only 4 LOT 1: Scaffolding - cleaning (Amounts all included, 7 %VAT) LA COLONNADE firm 33,967.28 Euros (tiles variation) 1,059.30 Euros DEL BOCA firm 44,296.40 Euros (tiles variation not priced) LOT 2: Roofing and plumbing BALAS firm 7,791.04 Euros RAVIER Firm 7,017.14 Euros LOT 3: Anti-pigeons' nets TECHMO HYGIENE firm 1,391.00 Euros The works project will be managed by Ms LEMOINE, certified engineer architect ("DPLG"), assisted by a safety works coordinator. The fees will come in addition: 8% for the architect, 1.5% for the safety coordinator and 2.5% for the Property Manager. Decision to be made. 16. Cleaning of the facade rue Chalgrin Further to the study carried out by architect Ms LEMOINE according to attached report, comparison chart and estimates, decision to be made on the following works: LOT 1: Ground scaffolding (Amounts all included, 7 %VAT) LA COLONNADE firm 30,885.25 Euros DEL BOCA firm 28,291.21 Euros LOT 2: Facades' cleaning LA COLONNADE firm 93,576.85 Euros DEL BOCA firm 90,754.53 Euros LOT 3: Treating of metal shutters DEL BOCA firm (10-year guarantee) 39,253.28 Euros TIM firm(10-year guarantee) 47,154.90 Euros LOT 4: Railings locksmithing SERRUTIM firm 10,459.63 Euros LOT 5: Lead waterproofing on regular and small balconies BALAS firm 36,457.10 Euros RAVIER firm 24,142.65 Euros LOT 7: Plumbing - rainwater downpipes BALAS firm 2,375.25 Euros RAVIER firm 4,785.49 Euros EFTA01093165 Draft English translation for information purposes only 5 The works project will be managed by Ms LEMOINE, certified engineer architect ("DPLG"), assisted by a safety works coordinator. The fees will come in addition: 8% for the architect, 1.5% for the safety coordinator and 2.5% for the Property Manager. Decision to be made. 17. Cleaning of the facades of the main inner courtyard and the entrance hall rue Chalgrin (to be performed simultaneously to the "main staircase light well" cleaning). Further to the study carried out by architect Ms LEMOINE according to attached report, comparison chart and estimates, decision to be made on the following works: LOT 1: Scaffolding - cleaning (Amounts all included, 7 %VAT) LA COLONNADE firm 222,725.00 Euros DEL BOCA firm 290,568.11 Euros LOT 2: Roofing and plumbing BALAS firm 25,314.09 Euros RAVIER firm 21,366.05 Euros LOT 3: Anti-pigeons' nets TECHMO HYGIENE firm 7,562.76 Euros LOT 4: Metal shutters DEL BOCA firm (10-year guarantee) 37,974.30 Euros TIM firm (10-year guarantee) 89,368.54 Euros The works project will be managed by Ms LEMOINE, certified engineer architect ("DPLG"), assisted by a safety works coordinator. The fees will come in addition: 8% for the architect, 1.5% for the safety coordinator and 2.5% for the Property Manager. Decision to be made. 18. Cleaning of "main staircase light well", to be performed simultaneously to the main inner courtyard cleaning. Further to the study carried out by architect Ms LEMOINE according to attached report, comparison chart and estimates, decision to be made on the following works: LOT 1: Scaffolding - cleaning (Amounts all included, 7 %VAT) LA COLONNADE firm 67,758.89 Euros DEL BOCA firm 47,887.27 Euros LOT 2: Roofing and plumbing BALAS firm 12,091.00 Euros EFTA01093166  Draft English translation for information purposes only 6 RAVIER firm 8,537.21 Euros LOT 3: Anti-pigeons' nets TECHMO HYGIENE firm 1,391.00 Euros The works project will be managed by Ms LEMOINE, certified engineer architect ("DPLG"), assisted by a safety works coordinator. The fees will come in addition: 8% for the architect, 1.5% for the safety coordinator and 2.5% for the Property Manager. Decision to be made. 19. Cleaning of the facades of the small inner courtyard n°2 accessible through the entresol from the B staircase Further to the study carried out by architect Ms LEMOINE according to attached report and estimates Decision to be made on the following works: LOT 1: Scaffolding - cleaning (Amounts all included, 7 %VAT) LA COLONNADE firm 71,633.30 Euros (tiles variation) 2,524.14 Euros DEL BOCA firm 92,266.10 Euros (tiles variation not priced) LOT 2: Roofing and plumbing BALAS firm 20,251.04 Euros RAVIER Firm 19,318.44 Euros LOT 3: Anti-pigeons' nets TECHMO HYGIENE firm 1,391.00 Euros The works project will be managed by Ms LEMOINE, certified engineer architect ("DPLG"), assisted by a safety works coordinator. The fees will come in addition: 8% for the architect, 1.5% for the safety coordinator and 2.5% for the Property Manager. Decision to be made. 20. Cleaning of the facades of the small inner courtyard n°3 accessible through garage Further to the study carried out by architect Ms LEMOINE according to attached report and estimates Decision to be made on the following works: LOT 1: Scaffolding - cleaning (Amounts all included, 7 %VAT) LA COLONNADE firm 58,460.52 Euros (tiles variation) 956.58 Euros DEL BOCA firm 61,046.19 Euros (tiles variation not priced) EFTA01093167 Draft English translation for information purposes only 7 LOT 2: Roofing and plumbing BALAS firm 21,345.54 Euros RAVIER Firm 23,548.42 Euros LOT 3: Anti-pigeons' nets TECHMO HYGIENE firm 1,391.00 Euros The works project will be managed by Ms LEMOINE, certified engineer architect ("DPLG"), assisted by a safety works coordinator. The fees will come in addition: 8% for the architect, 1.5% for the safety coordinator and 2.5% for the Property Manager. Decision to be made. 21. Decision to or not to subscribe a damage insurance coverage for the works performed under a 10- year guarantee, according to attached offer by VERSPIEREN. Rates scale: - Works between 1 and 50,000 E 1,845.00E All tax included - Works between 50,001 and 120,000 E 2,377.00 E All tax included - Works between 120,001 and 300,000 E 2.25 % - Works between 300,001 and 770,000 E 2.20% - Works between 770,001 and 1,100,000 E 2.10% Decision to be made. 22. Financing of the works by a fixed-rate loan taken with CREDIT FONCIER, according to attached prices list. Draft resolution: The General Meeting, having read the loan resolution, decides to make a loan with CREDIT FONCIER, with no joint liabilty ofthe co-owners, for a period of years and at a rate, with automatic transfer ofthe instalmentsfrom the co-owners' accounts. The General Meeting gives HEWER du VERNEUIL S.A., Property Manages; all powers in order, on behalfand in the name ofthe Housing Association, to: - identify the co-owners who intend to pay cash, - identify the co-owners who intend to join the loan, request a loan with CREDIT FONCIER, whose amout shall not exceed the cost of the works due by the co-owners who joined the loan in respect oftheir shares, accept the loan offer resulting in a contract, comply with all the duties of the loan contract, knowing that reimbursement shall be made by automatic transfers from each co-owner's bank account, bound towards the Housing Association for the only amount of his/her share in the loan for the payment of the works. In this respect, the transfers shall be made by CREDIT FONCIER under its power of attorney, in the name and on behalfofthe Housing Association. EFTA01093168 Draft English translation for information purposes only 8 sign a guarantee agreement with the firm COMPTOIR FINANCIER DE GARANTIE so that the Housing Association shall by no means have to bear thefinancial consequences of any co- owner'sfailure to reimburse his/her share of the loan. The co-owners paying the works with the loan taken by the Housing Association under the abovementioned terms already consent thereto. Decision to be made. 23. Matters related to the running of the building and its everyday maintenance. Should you be unable to attend this meeting in person, you may be represented by a person entitled to make any decisions on your behalf. For that purpose, please find attached a power of attorney which can just be sent back to us once completed and signed. Your signature shall be preceded by the words "BON POUR POUVOIR". Yours sincerely, Pierre HELLIER du VERNEUIL NB: According to article 23 of the Law of July 10, 1965, the joint owners are reminded of the obligation to have a common representative, according to the attached representation power of attorney. Thus, in the case of a conjugal joint ownership, only one of the spouses may attend the Meetings. He/She must hold his/her spouse's power of attorney to represent him/her. Exhibits: - Power of attorney - Summary list of expenses occurred in 2012 and budget for 2013 - Financial status on the closing of 2012 financial year and to date - Annexes 1, 2, 3 and 5 to March 14, 2005 Decree n°2005-240 - Property Management Agreement with HELLIER du VERNEUIL SA - Letter from PARIS Townhall on November 18, 2010 - Letter from PARIS Townhall on November 22, 2011 - Our letter to PARIS Townhall on December 20, 2011 - Letter from PARIS Townhall on January 4, 2012 - Report from Ms LEMOINE - Cleaning Works - Letter from LA COLONNADE firm on April 25, 2013 - LA COLONNADE firm estimate - DEL BOCA firm estimate - TIM firm estimate - BALAS firm estimate - RAVIER firm estimate - SERRUTIM firm estimate - CREDIT FONCIER 100 co-ownership loan costs EFTA01093169 Draft English translation for information purposes only 9 - Works damage insurance scale - Works shares' simulation - MIGI firm estimate - DELAMARE firm estimate EFTA01093170